Projects IN Controlled Environments (PRINCE2), is a widely recognized project management methodology that provides a structured and systematic approach to managing projects. It was developed in the UK and is now used globally in various industries and sectors, including government, IT, construction, and finance. In this blog, you will learn the 40 most asked PRINCE2 Interview Questions with answers. You can apply for a PRINCE2 Certification Course online to learn about Project management principles.
PRINCE2 is widely regarded as a flexible and adaptable approach to project management that can be tailored to suit the needs of any project, regardless of its size, complexity, or industry. This adaptability has contributed to its popularity among project managers and organizations worldwide.
Principles of PRINCE2
The seven principles of PRINCE2 are the foundation for successful project management using the methodology. They include continued business justification, learning from experience, defining roles and responsibilities, managing by stages, managing by exception, focusing on products, and tailoring to suit the project environment.
Product and Deliverable in PRINCE2
In PRINCE2, a product is a tangible or intangible project outcome, such as a report, software application, or marketing campaign. Whereas, a deliverable is a specific output of a stage or process within the project, such as a project plan, risk register, or budget.
Business Case in PRINCE2
The Business Case is a crucial document in PRINCE2 that justifies the project, explaining why it is necessary and what benefits it will bring. It ensures the project remains viable throughout its lifecycle and is a key part of project governance.
PRINCE2 Interview Questions and Answers
Here is a list of 40 commonly asked PRINCE2 Interview Questions and their answers:
1.What does “PRINCE2” stand for?
Answer: The acronym PRINCE2 stands for Projects IN Controlled Environments and refers to a project management technique.
2.What are the benefits of using PRINCE2 in project management?
Answer: The benefits of using PRINCE2 include increased project control, better risk management, improved communication, and a focus on delivering products.
3.What are the seven principles of PRINCE2?
Answer: The seven principles of PRINCE2 are Continued Business Justification, Learning from Experience, Defining Roles and Responsibilities, Managing by Stages, Managing by Exception, Focusing on Products, and Tailoring to Suit the Project Environment.
4.What is the purpose of the Business Case in PRINCE2?
Answer: The Business Case aims to provide a framework for the project and ensure that it aligns with the business objectives. It outlines the project’s objectives, costs, benefits, risks, timescales, and any potential constraints that may impact the project’s success.
5.What is the difference between a product and a deliverable in PRINCE2?
Answer: A product is a tangible or intangible output of the project, while a deliverable is a report or other document that is produced during the project. Products are tangible, while deliverables are not.
6.What are the four integrated elements of PRINCE2?
Answer: The four integrated elements of PRINCE2 are Principles, Themes, Processes, and Tailoring.
7.What is a project board in PRINCE2, and what is its role?
Answer: The project board is responsible for providing overall direction and management of the project. Its role is to provide strategic guidance, monitor progress, and ensure the project remains aligned with the business objectives.
8.What are PRINCE2’s four managerial levels?
Answer: In PRINCE2, there are four managerial levels: corporate, program, project, and team.
9.What is the purpose of the Communication Management Strategy in PRINCE2?
Answer: The Communication Management Strategy aims to ensure that communication is effective throughout the project. It outlines the communication channels, methods, frequency, and roles and responsibilities for communication.
10.What is the purpose of the Risk Management Strategy in PRINCE2?
Answer: The Risk Management Strategy aims to identify, assess, and manage risks throughout the project. It outlines the risk management approach, the roles and responsibilities for managing risks, and the risk management tools and techniques that will be used.
11.What is the purpose of the Quality Management Strategy in PRINCE2?
Answer: The Quality Management Strategy aims to ensure that the project delivers the required quality. It outlines the quality expectations, the quality control and assurance processes, and the roles and responsibilities for quality management.
12.What is the purpose of the Change Control Approach in PRINCE2?
Answer: The purpose of the Change Control Approach is to manage changes to the project scope, schedule, budget, or quality. It outlines the change management process, the roles and responsibilities for managing changes, and the tools and techniques used.
13.What is the difference between Project Manager and the Project Board in PRINCE2?
Answer: The Project Manager is responsible for the day-to-day management of the project, while the Project Board is responsible for providing overall direction and management of the project.
14.What is a Work Package in PRINCE2?
Answer: A Work Package is a set of activities that are required to produce a specific product or deliver
15.What distinguishes a Work Breakdown Structure (WBS) from a Product Breakdown Structure (PBS)?
Answer: A product breakdown structure, or PBS, is a hierarchical organization that divides a project’s outputs into smaller, easier-to-manage parts. Whereas, a work breakdown structure (WBS) is a hierarchical split of the project’s work into smaller, more manageable components. The WBS focuses on the activities necessary to produce those products, whereas the PBS concentrates on the deliverables or products.
16.What does the project commencement document (PID) serve as?
Answer: The purpose of the project initiation document (PID) is to provide a comprehensive overview of the project, including its objectives, scope, stakeholders, risks, timelines, and budgets.
17.How does PRINCE2 ensure that project risks are identified and managed?
Answer: PRINCE2 provides a risk management approach that involves identifying, assessing, and managing risks throughout the project’s lifecycle.
18.What is the difference between a change request and an issue in PRINCE2?
Answer: A change request is a formal request to change the project’s scope, timelines, budgets, or other aspects of the project plan.
19.How does PRINCE2 ensure that project quality is managed effectively?
Answer: PRINCE2 provides a quality management approach that involves identifying quality requirements, defining quality criteria, and monitoring and controlling the project’s performance against those criteria.
20.How does PRINCE2 ensure stakeholders are effectively engaged and managed throughout the project?
Answer: PRINCE2 emphasizes the importance of stakeholder engagement and provides a management approach that involves identifying and assessing stakeholders’ interests and requirements.
21.How does PRINCE2 ensure the project aligns with the organization’s strategic objectives?
Answer: PRINCE2 requires that all projects be justified based on their alignment with the organization’s strategic objectives.
22.What is the purpose of the daily log in PRINCE2?
Answer: The purpose of the daily log is to provide a record of all significant events, decisions, and issues that occur daily during the project.
23.What is the difference between a product description and a product flow diagram in PRINCE2?
Answer: A product description is a detailed description of the product’s characteristics, features, and functions. A product flow diagram is a graphical representation of the product’s components and how they fit together.
24.How does PRINCE2 ensure that the project team is managed effectively?
Answer: PRINCE2 provides a team management approach that involves defining roles and responsibilities and establishing clear lines of communication.
25.During which stage of the PRINCE2 methodology is a proposal to approve the following Stage Plan made?
Answer: The request to approve the following Stage Plan is prepared during the Managing a Stage Boundary procedure.
26.Which PRINCE2 process was the Risk Management strategy developed for?
Answer: The risk management strategy is developed as part of the PRINCE2 methodology’s initiating a project procedure.
27.In PRINCE2, who sets the Change Funding and Change Authority?
Answer: In PRINCE2, an Executive chooses the Change Budget and Change Authority tasks.
28.Which procedure is the Work Package Status being reviewed?
Answer: The Work Package’s status is evaluated as part of the Controlling a Stage procedure.
29.Who is in charge of keeping the Quality Registry up to date?
Answer: In a project using PRINCE2, the Quality Inventory is typically kept up to date by Project Support.
30.During what stage of the procedure is the request to approve the following Stage Plan made?
Answer: The request to approve the following Stage Plan is made while managing a Stage Boundary procedure.
31.When used to create products, which method enables the integration of non-PRINCE2 methods into a PRINCE2 project environment?
Answer: When creating products, Managing Product Delivery enables the integration of non-PRINCE2 practices into a PRINCE2 project setting.
32.Which position is in charge of creating a product status account?
Answer: Producing a Product Status Account is the responsibility of Project Support.
33.Who is in charge of writing the business case outline?
Answer: The executive is in charge of writing the business case summary.
34.Which position confirms project and stage progress in relation to established tolerances
Answer: Project assurance verifies project and stage development in relation to established tolerances.
35.What procedure results in the demand to execute a project?
Answer: The request to deliver a project is triggered by starting a project procedure.
36.Who is in charge of shareholder communication?
Answer: The Project Board is in charge of partner communication.
37.Which procedure can be completed without the aid of PRINCE2?
Answer: It is possible to manage the product delivery procedure without utilizing PRINCE2.
38.When does a Checkpoint Report get created?
Answer: Checkpoint Reports are generated throughout the managing product delivery procedure.
39.In what document are the real and planned dates for product approval and delivery listed
Answer: The product approval and handover dates are listed in the Product Checklist document as scheduled and actual.
40.Which position is in charge of establishing project tolerances?
Answer: Project limits must be established by corporate or program management.
Conclusion
We hope you enjoyed reading this blog about “Top 40 Most Asked PRINCE2 Interview Questions and Answers”, and you could use these questions and answers for your PRINCE2 Interview Preparation.
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